Managing medical coverage at a large public event requires more than manpower. It also requires event safety software that gives coordinators a clear, real-time picture of everything happening across a large area. At an event with around 250,000 attendees in Prague, Czech Red Cross was responsible for full medical services, and being ready to respond at any moment was essential.
In this case study, we show how Tactical AVL gave their coordinators real-time visibility over every team on the ground. From tracking movement across a large area to having the right information available when it was needed, this is what large-scale medical coordination looks like in practice. If you want to learn more about how AVL technology works, check out our detailed guide here.
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A Large Event in Prague
A large public event in Prague brought around 250,000 people together in one location. That is roughly the population of a mid-sized European city, gathered at the same time, in the same place.
The Czech Red Cross was responsible for providing comprehensive medical services for the event. It provides medical monitoring at high-risk public events and works closely with the Integrated Rescue System (IZS), ensuring that its teams are always part of a larger rescue network.
An event of this scale requires serious logistical preparation. Medical teams need to be spread across a large area. Entry and exit points need to be monitored. Equipment needs to be positioned in the right places before anything happens. And all of this needs to be coordinated in real time, because the situation on the ground can change quickly. Having the right technology in place before the event starts is not optional, it is essential.
When Does Event Safety Software Make a Difference
Managing medical coverage at a large event is not just about having enough people on the ground. It is about knowing where those people are at all times. At an event of this scale, the area is large and the crowd is dense. Coordinators need a precise overview of where each team is located, not an approximate one.
Communication between teams is one of the biggest challenges. Radio calls take time. Information gets lost. When multiple teams are operating across a large area, it is easy to lose track of who is where and what is happening. Orientation in the field adds another layer of difficulty. Large outdoor spaces do not always have clear landmarks, and a team that is slightly out of position can take valuable minutes to relocate.
In a medical situation, those minutes matter. Coordinators cannot afford to spend them trying to locate their teams. Without real-time visibility, they are relying on radio calls, guesswork, and hope. That is not good enough when every second counts.
Tactical AVL in Action
Czech Red Cross teams used Tactical AVL throughout the entire event. The system showed the live position of every unit on a shared map, giving coordinators a full overview of the area in real time.
They could see exactly where each team was at any given moment. If anything had happened, they would have known immediately who was closest and best positioned to respond. There was no need for long radio exchanges just to confirm a location. The map showed it instantly.
The interface is clean and easy to read. Even under pressure, teams could use it without confusion. That clarity is not a small thing when time is short and decisions need to be made quickly.
How the Event Unfolded
The event passed without major medical incidents. Czech Red Cross teams were positioned across the area and monitored the situation throughout. The coordination worked because everyone could see the same picture: there was no confusion about who was where, and no time lost on radio calls just to confirm a position.
That shared visibility changed the way the team worked. Coordinators could focus on what mattered, monitoring the situation and staying ready to act, rather than spending energy tracking down their own people. The teams were prepared, and that readiness was built on real-time data, not guesswork.
Ready for Your Next Event?
If you are responsible for safety or medical coordination at large-scale events, Tactical AVL gives you the same real-time overview Czech Red Cross had that day in Prague. A clear map, live positions, and the confidence to focus on what actually requires your attention.
Curious what this looks like for your team? Explore Tactical AVL on our website or reach out directly and we will show you.
